Class Lists
Ensuring that students are registered
While it is ultimately the student's responsibility for accurate registration and tuition payment, faculty also have an obligation to ensure that students are accurately registered in their classes. Faculty must not allow students to participate in courses unless they are officially registered.
Student registration can be verified through the official class roster or class list. A printed class roster is supplied by the Records Office five times each semester as outlined below.
Class Lists Supplied by Records Office
- first day of class – UNOFFICIAL/ADVISORY, registered and wait-listed students (separate lists on same page) available for the first day of class
- second week of class – UNOFFICIAL/ADVISORY, registered and dropped wait-listed students (separate lists on same page) after wait-lists are dropped at end of first week
- census date roster – OFFICIAL, students registered after end of add/drop period
- end of semester roster – OFFICIAL, grade report sheet(s) used to record letter grades for students
Unfortunately, class rosters from the Records Office are neither complete nor timely. Campus mail and department distribution can delay class rosters 3-5 days. MSCD students registered through the Common Pool, Extended Studies students registered through the Space Available Registration program, Boulder/Health Science Center students registered through Concurrent Registration, and CCD students registered through Interinstitutional Registration appear on separate class rosters or don't appear until after the census date class roster.
To minimize problems with student registration and end of semester grades, faculty are encouraged to check the official class rosters several times at the beginning of the semester. Faculty should not rely on student attendance and participation (class list generated by passing around a sheet of paper) as an indication of official registration. Faculty who teach slashed courses (4000/5000 for example) must pay particular attention that each student is registered for proper course level.
Class Roster Access
Up-to-date class rosters for UC Denver registration (excludes Extended Studies and MSCD) are available through the SIS computer system. SIS access is restricted; faculty authorization (J-number) is required. To seek authorization, faculty must first complete an SIS system access form and get approval through the university. With that in hand, faculty can print their own rosters following the instructions here.
Two Direct Access Methods
- SIS – screen 107 alphabetically lists student and student number with either major or phone number (P Option), and each monitor screen can be sent to a printer for a hard copy.
- Internet – https://hydra.cusys.edu/pinnacle/operhome.dn.htm provides alphabetical class list which can downloaded to a personal computer for electronic grade book records.
OPERATOR PAGE/CLASS LIST INSTRUCTIONS
The Operator Page is an Internet web site where faculty can access Student Information System (SIS) data including the official class list of registered students (with telephone numbers and email addresses). The class list can be downloaded to a printer or to a spreadsheet. Faculty will be able to e-mail an individual student or an entire class. To use the site, faculty must have SIS access authorization and be assigned an Operator Page login ID and password.
If you are unsure whether or not you have SIS access, please call the Records Office, 303-556-2271. If you do not have access, complete and submit the SIS application form. Complete both the Request for System Access and the Responsibility for Security and Confidentiality of Education Records forms, obtain your supervisor's signature, and forward to the Campus SIS Security Officer, Campus Box 167. You will receive access instructions via e-mail.
If you have access to SIS, you are already authorized access to the Internet web Operator Page. Contact the Records Office, 303-556-2271 for your Operator Page sign on ID and password.
When successfully signed on, select 'Classlist' from the menu at the bottom of the page. Continue to:
1) select Main Campus (or Extended Studies);
2) select term (eg. Fall Semester 2001);
3) select the course subject from the pull-down menu;
4) type in the course number;
5) type in the course section;
6) select Enrolled Students (or Waitlisted Students or Enrolled & Waitlisted Students);
7) select SELECTED Section only (or COMBINED SECTIONS);
8) select display phone numbers (or do not display phone numbers);
9) select Do not display E-mail address (or Display e-mail address).
Choose 'Display' or 'Download' at the bottom of the screen (may take several seconds to compile). If 'Display' was chosen, the screen can be printed. (Experience has shown that printing is more successful when using Internet Explorer). If 'Download' was chosen, you will be prompted to name a file where the data will be saved. It is recommended that you save it to the name of the class.
Open the file in your spreadsheet; make column width adjustments; delete unnecessary columns; and add columns to serve your needs. If you have selected Display e-mail address, you can e-mail an individual student by clicking on the student's e-mail address or you can e-mail the entire class from the prompt at the bottom of the list.
Do change your password the first time you sign on to the Operator Page.
Other information relevant to individual students (address, schedule, grades, unofficial transcript) can be obtained by selecting from the menu at the bottom of the page.