Home Page - University of Coloardo Denver

Officer Responsibilities

1. President (REQUIRED)

-Presides at all meetings of the organization
-Appoints committees and committee chairs
-Serves as official representative and spokesperson for the organization
-Serves as information link between the organization, the advisor, and the Office of Student Life

2. Vice-President

-Serves in the absence of the President
-Assists the President

3. Secretary

-Maintains minutes of official meetings
-Keeps organizational records
-Handles correspondence

4. Treasurer (REQUIRED)

-Collects and deposits dues from the members
-Maintains records of receipts and expenditures
-Pays approved bills
-Communicates to the advisor all financial transactions and the financial status of the organization
-Organizes fundraisers
-Serves as the official representative between the Office of Student Life and the organization with regards to all financial matters
-All financial transactions must be made through the Office of Student Life

5. Faculty Advisor (REQUIRED)

The Faculty/Staff Advisor is integral to establishing a positive relationship with students at the University of Colorado Denver (UC Denver). The advisor assists the officers/members of the student organization in gaining knowledge and information for the organization to be successful at UC Denver.

All current UC Denver student organizations are required to have at least one (1) faculty/staff advisor. An advisor is defined as a full-time UC Denver employee: faculty, staff or administrator.
Advisors play a key role in development of an organization and its individual members. Being an effective advisor requires developing a style that matches the organization's needs and goals. When developing this style, it is important to keep in mind the goals of the organization, the types of activities they are involved in, and the overall mission of UC Denver. Prior to agreeing to be an advisor, determine the role and time commitment required.

Taking an active role in the organization (attending the majority of meetings, events, meeting with officers on a regular basis, giving advice) does not mean that the advisor is running the organization. The day-to-day operations of the organization should remain the responsibility of the officers/members, not the advisor. The main objective of an advisor is to be available to guide and assist the officers/members in the mission and goals of the organization. Communication is essential and how active or passive the advisor's role should be negotiated between the advisor and organization prior to recognition.

In general:

  • The advisor should be familiar with the student organization's constitution/by-laws.
  • The advisor should attend at least one (1) of the student organization's regular meeting and events or regularly meet with the organization's officers.
  • The advisor should obtain information of events, programs meetings, and activities from the student organization involving potential liability.
  • The advisor should assist the student organization with the development of meeting agendas, feedback, and goal setting.
  • The advisor should nurture and development the students' leadership skills.
  • The advisor should model professional attitude and behaviors.
  • The advisor should provide continuity for the student organization.
  • The advisor should provide suggestions that lead to positive outcomes.
  • The advisor should be an advocate for student concerns.
  • The advisor should be familiar with the role/processes of the UC Denver.
  • The advisor should have a general knowledge of policies, regulations , and laws which are relevant to student organizations.
  • The advisor must be present at ALL AFTER HOURS EVENTS that the organization hold or designate an alternate staff/faculty member to attend the event.